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Xerox DocuMate 5540 Scanner

The Xerox DocuMate 5540 Scanner with flatbed

DocuMate 5540
with flatbed

List Price
$ 1,695

This model has been discontinued


40 ppm/80 ipm @ 200 or 300 DPI
Duplex scanner with Flatbed


Designed with features that will change how you look at and manage paper documents, the Xerox DocuMate 5540 will help employees reduce paper in the office, share documents electronically, search and retrieve documents quickly and back-up documents for protection or archiving. Unorganized paperwork is not only a security risk, but traditional filing boxes are expensive to store and difficult to search. Installing fast, cost-effective departmental scanners, like the DocuMate 5540, throughout your organization will help employees achieve higher levels of productivity and almost immediate return on investment.

The Xerox DocuMate 5540 is a departmental duplex flatbed scanner that scans up to 80 images per minute (ipm) in duplex mode. The 8.5” x 14” flatbed is the only departmental scanner that can be programmed to automatically scan to different customizable applications or devices. Documents can be converted to text-searchable PDF in one easy step.

Ultrasonic Double Feed Detection insures that no pages are missed due to a misfeed or stapled document in the ADF tray.

One year depot warranty included

  • 40 pages per minute and 80 images per minute in duplex @ 200 or 300 DPI
  •  One Touch destinations can be customized for each person in the department
  • Legal size flatbed
  • 70 page ADF capacity
  • Ultrasonic double feed detection
  • Superior image quality and OCR accuracy with CCD Image sensors
  • Convert documents into PDF files that can be scanned to network drives for sharing
  • 5,000 page per Daily Duty Cycle
  • One Touch scanning to multiple applications including Xerox DocuShare
Vertical Market Solutions

Regulatory compliance requirements have dramatically increased the need for companies to implement secure and reliable records for management and document capture solutions. Departmental scanners are ideal for document management in small to mid volume applications and may also be used to complement higher volumes products in distributed scanner settings.

Document capture solutions have become essential to meet the everyday document imaging needs of businesses in the finance, insurance, healthcare, transportation and education markets. Likewise, many law offices, courts, clients and administrators handle and manage substantial quantities of paper. Documents are the substance of communication, reference, negotiation and execution of contracts, laws and evidence. Fast reliable and cost effective document imaging solutions like the DocuMate 5540 provide almost immediate return on investment when implemented in legal offices

Work Smarter

The DocuMate 5540’s powerful software, robust functionality and hardware specifications deliver the speed and quality for departmental scanning. The DocuMate 5540 offers file format flexibility including text-searchable PDF.

One Touch Scanning Boosts Productivity

Visioneer OneTouch is an easy to use utility that connects the DocuMate scanner with a powerful set of scanner settings to greatly improve the efficiency of your workflow – so that with one touch, the document is scanned automatically to email, Word, your printer, or simply a file folder.

In addition to scanning directly to all popular destinations, Visioneer OneTouch also links the DocuMate 5540 with industry-leading document management software, such as

Xerox DocuShare, Microsoft® SharePoint, DocuWare and – forming an easy to use workflow from paper to a selected destination. A Software Development Kit (SDK) is also available which provides the ability to develop specific links and integrate them into the Visioneer OneTouch control panel quickly and easily

Nuance PaperPort

Millions of professionals rely on PaperPort to save time and money by transforming paper documents into searchable digital documents. PaperPort combines the efficiency of document management, the convenience of superbly scanned documents and the power of creating PDF files, to bring a new level of operational proficiency to your organization

Nuance OmniPage Pro

OmniPage Pro provides a precise OCR and layout retention solution, quickly turning scanned documents into editable, formatted text. The text can then be used in virtually any word processing, desktop publishing or web publishing program

Nuance PDF Converter Pro
Nuance PDFConverter is the smarter PDF software choice for businesses.Combining powerful functionality, superior Microsoft Office" support, built-in intelligence, DMS integration, and intuitive ease of use,Nuance PDFConverter provides everything you need to create, convert, edit, assemble, and securely share PDFfiles for increased productivity, enhanced collaboration, and improved compliance.
The DocuMate 5540’s robust software suite includes comprehensive ISIS, TWAIN and WIA support:
  • Nuance PDF Converter Pro
  • Visioneer® OneTouch®
  • Nuance PaperPort
  • Nuance OmniPage Pro
  • Visioneer Acuity
Download the Documate 5540 Product Brochure with Specs


Scan Speed Color or b/w @ 200/300 dpi: 40 ppm / 80 ipm
Duty Cycle 5,000 Pages Per Day
ADF Min /Max
Document sizes
8.5"x 38" max.
4.5" x 5.5" min.
Interface  USB 2.0
Automatic Document Feeder (ADF) 70 page capacity (20 lb. paper)
Optical Resolution 600 dpi
Output Bit Depth 24 bit color, 8 bit grayscale, 1 bit black & white
ADF Paper Thickness from 7 lb. to 110 lbs.
Light Source/Sensor White LED, CCD Cameras
Flatbed Scanning Area 8.5"x14" (on glass)
Scan Speed Fast Duplex Sheetfed 40 ppm / 80 ipm Supports long document mode up to 118".
Supported Operating Systems Windows 10,8,7,Vista, XP(SP2)
Driver ISIS, TWAIN and WIA Drivers - OneTouch 4.0
Software Bundle Visioneer One Touch Technology, Nuance PaperPort SE, OmniPage Pro, Nuance PDF Converter Pro
Dimensions 20.9"W x 16.23"D x 8.8"H
Model Number XDM5540-U
Weight 18.8 lbs
Minimum System Requirements
  • Pentium® 4 or equivalent processor
  • Windows® 10/8/ 7/Vista/XP (SP2)
  • 512 MB RAM for Windows XP
  • 2 GB RAM for Windows 7 and Vista
  • 350MB available hard drive space
  • DVD-ROM drive
  • USB 2.0 port
Package Contents
  • DocuMate 5540 Scanner
  • Power Supply/cable
  • USB 2.0 Cable
  • Quick Install Card
  • Technical Support Card
  • DVD-ROM including:
    • User’s Manual
    • Nuance PDF Converter Pro
    • Nuance OmniPage Pro
    • Nuance PaperPort
    • Visioneer OneTouch
    • Visioneer Accuity
    • Scanner Drivers (TWAIN, WIA and ISIS)
Download the Documate 5540 Product Brochure with Specs

Xerox Warranty Coverage

Departmental 1 Yr Adv Exchange Warranty
-includes voice/priority support, overnight RMA, 24x7 Web Support center
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